The purpose of this document is to assist you with adding calendars( Room List or Individual) to Microsoft Outlook. Calendars are added when you want to have access to particular rooms for conference booking etc.. Completion of activities in this document will require approximately 15 min

a.Instructions

Before you start the setup process, you will need the following,

• Access to a computer connected to the network (Either Wired or Wireless).
• Check with IT Dept if you are provided access to the said calendar
• Existing Login username & password.

b.Best Practices

• Make sure follow the document in the exact same order of execution.

c.Adding Calendar

• Open Outlook and click on “Calendar” open as shown below

• This opens up your Calendar, as below

• Now Click on the “Home” tab. This will show up the “Manage Calendar” Options.

• Click on Open Calendar , as shown in the below screenshot. And then select “From Room List”

• This will open up a new windows as below. Choose all the relevant rooms you would like to add. You can select multiple rooms by holding the “Ctrl” key on the keyboard and clicking on the rooms. Click on “Rooms” to add the rooms. This will populate the list. Once done click on “OK” on this window.